Canada Passport Renewal In Person

If you are looking for Canada passport renewal in person, this guide will help you understand the entire process step by step. It is designed to make the procedure simple and clear, so you can complete your application without any confusion.

Many people choose to renew passport in person Canada because it is faster than mailing your application. When you apply in person, staff can review your documents immediately and help fix any issues on the spot, making the process smoother.

Whether your passport has expired, been damaged, or lost, applying in person ensures that everything is checked carefully. By choosing Canada passport renewal in person, you can avoid delays and get your new passport more efficiently.

This method is especially useful for those who need urgent travel documents or want to make sure their application is handled correctly. Overall, renew passport in person Canada is a simple, safe, and reliable way to update your travel documents.

Check See Full Detail Canada Passport Renewal

Why Canada Passport Renewal In Person

Some situations require you to renew passport in person Canada. For example:

Your passport has expired or is about to expire.
You lost your passport or it was stolen.
Your passport is damaged or unusable.
You need urgent travel documents.

Renewing in person ensures that your documents are reviewed immediately, mistakes are corrected on the spot, and you may receive your passport faster than mailing your application.

Download the Adult Passport Renewal Form

Canada Passport Renewal In Person Download

If You’re Applying for an Adult with a Mental Incapacity

If you are helping an adult who cannot apply for a passport on their own due to mental incapacity, you need to complete a special declaration form: Declaration – Additional Information [PPTC 662].

Here’s what you need to do:

Make sure all responsible people (like guardians or family members) sign the declaration.
Include one of the following documents:
A power of attorney with a doctor’s note confirming the person’s mental incapacity.
A guardianship document showing you are authorized to apply for them.
A court order or a notarized summary of a court order (if privacy rules prevent sharing the full order). The summary must clearly show:
Who has guardianship of the person
If there are any mobility restrictions (include details and end dates, if any)
The issue date and court order number
If you are applying by mail, include a photocopy of both sides of your ID, and write the date you made the photocopy on it.

This ensures the passport office has all the necessary information to process the application safely and legally.

Accessible Forms: Large-Print and Braille Options

In Canada or the US: You can contact the passport office online or call 1-800-567-6868 (TTY: 1-866-255-7655). Tell them if you need a large-print form or braille instructions, and give your mailing address. They will send the forms to you by mail.

Outside Canada or the US: Contact the nearest Canadian government office abroad to request the forms.

Handling a Passport That Has an Active Visa

On your application form, make sure to say if you need your visa and want your original passport returned. If you don’t request this, your visa may be damaged when your old passport is canceled.

What to Do If Your Passport Is Lost, Stolen, or Damaged

If your passport was lost, stolen, or damaged, special procedures apply:

Lost or stolen passport (still valid):

Report it immediately.
Submit Declaration concerning a lost, stolen, inaccessible, damaged, or found Canadian travel document [PPTC 203].
Pay an extra $45 replacement fee.

Expired lost or stolen passport:

Only the main application form is needed.

Damaged passport (still valid):

Submit the same declaration form [PPTC 203].

Damaged or expired passport:

Complete the main application form and submit it

Submitting Your Application In Person

There are two main ways to submit your application:

By Appointment

Book an appointment online.
Some locations may have high demand, so check availability.

Walk-In

Some Service Canada Centres and passport offices accept walk-ins.
Wait times may be long, especially in busy locations.
Priority may be given to urgent applications (within 48 hours).

If you cannot go yourself, someone else can submit the application on your behalf. Learn more about authorized applicants online.

Passport Fees and Payment Options

The fees you need to pay depend on the type of passport service you choose. How you pay will depend on whether you are applying in person or by mail.

Passport Type	Fee (CAN$)
5-year adult passport (16+)	120
10-year adult passport (16+)	160

There may be extra fees for some services, such as:

Picking up your passport at a passport office (standard pickup)
Replacing a lost or stolen passport that is still valid

Good news: There is no fee if you choose to have your passport mailed to you.

Service	Fee (CAN$)
Standard pickup (on or after 10 business days)	20
Replacement of lost or stolen passport (still valid)	45

How to pay in person:

You can pay your passport fees using any of these methods:

Credit or prepaid card (Visa®, MasterCard®, or American Express®)
Debit card
Certified cheque or money order (from the post office or a bank) in Canadian dollars, with the exact amount
Cheque from a Canadian government department, such as the Ministry of Social Services

Important: All cheques must be made payable to “Receiver General for Canada.

Important Refund Information:

You will not get a refund for the service fee if you:

Cancel your application
Are refused a travel document
Receive a passport that is valid for a shorter period than you requested

For example, if you apply for a 5- or 10-year passport but get a passport valid for less than 5 years, the service fee will not be refunded. This can happen if you have lost or damaged your passport multiple times.

Tips for Easy Passport Renewal

Fill forms digitally: Filling forms on a computer reduces errors and speeds up the process.
Include correct ID copies: Include photocopies of valid ID with the date marked.
Keep track of additional documents: For special cases like lost, stolen, or damaged passports, ensure you include all required forms.
Check visa requirements: If your current passport has a valid visa, indicate if you need the visa back. Failure to do so may damage it.
Use appointments wisely: Appointments can reduce waiting times; however, walk-ins are also available at most Service Canada Centres.
Ensure payment readiness: Have your payment method ready before going to the passport office to avoid delays.

Special Cases

Large Print or Braille Forms

Residents in Canada or the US can request large-print or braille forms by contacting the Passport office online or calling 1-800-567-6868.
Outside Canada and US, contact your nearest Canadian office abroad.

Urgent Passport Needs

If you need a passport within 48 hours due to emergencies:

Inform the staff at the passport office.
Be prepared to provide proof of travel or emergency.

Processing Times

Standard service: 10 business days for in-person applications.
Urgent service: Can be faster depending on the office and situation.

Always check the latest updates online as processing times may vary.

Summary Canada Passport Renewal In Person

Renewing a passport can feel complicated, but Canada passport renewal in person makes the process straightforward. Key steps include:

Filling the main application form carefully.
Including any extra forms if your passport is lost, stolen, damaged, or if the applicant requires special assistance.
Submitting the application either by appointment or as a walk-in.
Paying the correct fees using accepted methods.
Tracking your application online.

By following these steps, you can renew passport in person Canada efficiently and avoid delays. Whether for regular renewal, replacing a lost or stolen passport, or urgent travel needs, this process ensures you get your passport safely and on time.

FAQ’s

Fill the main form, include extra forms if needed, submit by appointment or walk-in, pay fees, and track your application online

Fill forms digitally, include correct ID copies, track additional documents, check visa requirements, and have payment ready.

No, online payment is not available for in-person applications.

No, the service fee is non-refundable. Only consular fees may be refunded.

Using credit/prepaid card, debit card, certified cheque, money order, or a government-issued cheque.

Yes, fees may apply for standard pickup ($20) or replacing a lost/stolen valid passport ($45).

Submit Declaration [PPTC 203] if still valid; if expired, just submit the main application form.

Indicate on the form if you want your original passport returned to avoid damaging the visa

Staff can check your documents immediately, correct errors on the spot, and process urgent applications faster

People whose passport is expired, lost, stolen, damaged, or those needing urgent travel documents.